Troop 1097 Committee Roles and Responsibilities

The Chartered Organization Representative is the direct contact between the unit and the Chartered Organization. This individual is also the organization's contact with the district committee and the Local Council. The chartered organization representative may become a member of the district committee and is a voting member of the council. The Chartered Organization Representative appoints the unit committee chair.

The troop committee chair is appointed by the chartered organization and registered as an adult leader of the BSA. The unit committee chairman appoints and supervises the unit committee and unit leaders.

• Organize the committee to see that all functions are delegated, coordinated and completed.
• Maintain a close relationship with the chartered organization representative and the Scoutmaster.
• See that unit leaders and committee members have training opportunities.
• Interpret national and local policies to the unit.
• Work closely with the Scoutmaster in preparing Troop Committee meeting agendas.
• Call, preside over, and promote attendance at monthly unit committee meetings and any special meetings that may be called.
• Ensure unit representation at monthly roundtables.
• Secure top-notch, trained individuals for camp membership.
• Arrange for charter review and recharter annually.
• Plan the charter presentation program.

The unit secretary is appointed by the committee chairman to keep minutes and records, send notices, and handle publicity.                   

• Keep minutes of meetings and send out committee meeting notices.
• Prepare a family newsletter of troop events and activities.
• Conduct the troop resource survey.
• Plan for family night programs and family activities.
• At each meeting, report the minutes of the previous meeting.

The unit treasurer is appointed by the committee chairman to handle unit funds, pay bills, maintain accounts, and supervise fundraising.

• Handle all troop funds. Pay bills on recommendation of the Scoutmaster and authorization of the unit committee.
• Maintain the unit’s checking and savings accounts.
• Keep adequate records in the Troop Record Book (TroopLedger software).
• Supervise money-earning projects, including obtaining proper authorizations.
• Report to the unit committee at each meeting.

The unit advancement chair is appointed by the committee chairman to ensure that the unit has at least monthly boards of review, quarterly courts of honor, and that the unit has goals of helping each Scout advance a rank each year and for new Scouts to reach First Class rank during their first year. The advancement coordinator is responsible for record keeping at the troop level in our TroopMaster software, delivering advancement reports to council and coordinating award presentations at each Court of Honor.                 

• Encourage Scouts to advance in rank.
• Works with troop Scribe to maintain all Scout advancement records.
• Arranges troop boards of review and quarterly courts of honor.
• Develop and maintain a merit badge counselor list.
• Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates.
• Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.
• Report to the troop committee each month.

The unit outdoor/activities coordinator is appointed by the committee chairman to secure tour permits and permission to use camping site, serve as transportation coordinator, ensure a monthly outdoor program.

• Helps in securing locations for campouts.
• Obtains permission to use camping/activity sites.
• Procures Tour Permits from the Scout Office.
• Encourages monthly outdoor activities or special activities.
• Works with Troop Treasurer to ensure camping and other related costs are collected.
• Promotes the National Camping Award.
• Promotes, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
• Sends permission slips to Scouts prior to Troop activities.
• Serves as transportation coordinator.
• Contacts parents to secure necessary drivers for activities and secures cooking requirements for adults.

The unit equipment coordinator is appointed by the committee chairman to work with the youth Quartermaster and is responsible inventory, storage, and maintenance of unit equipment.

• Supervise and help the troop procure camping equipment.
• Work with the youth Quartermaster on inventory and proper storage and maintenance of all troop equipment.
• Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment.
• Ensures that adequate supplies of paper goods, soap, propane, etc. are available prior to each campout or other outing.

The unit membership coordinator is appointed by the committee chairman to help ensure a smooth transition of new Scouts into the unit and orientation for new parents.

• Work with Cub Scout packs to make a smooth transition of Webelos Scouts from pack to troop.
• Work with Boy Scout troops to make a smooth transition to Varsity Scouts from troop to team.
• Encourages older Scouts in the troop to also join a Venturing crew.
• Help with the crossover ceremony of new Scouts.
• Promote and encourage Scouts to recruit new members.
• Plan and coordinate the troop open house.
• Assist in the orientation of new Scouting parents.

The unit training coordinator is appointed by the committee chairman to ensure training opportunities are available, maintain training records and materials, and is responsible for BSA Youth Protection training. The goal of the unit training chair is to have 100 percent of the adult leadership trained in their positions of responsibilities.

• Ensure troop leaders and committee members have opportunities for training.
• Encourages new leaders to attend ongoing training such as roundtable, outdoor training, youth protection, and Wood Badge.
• Maintain an inventory of up-to-date training materials, videotapes, and other training resources.
• Work with the district training team in scheduling Fast Start training for all new leaders and adult family members.
• Be responsible for BSA Youth Protection training within the unit.
• Encourage periodic junior leader training within the troop at the council and national levels.
• Submit updated trained leader reports to the district and council.

The Unit Fundraising Coordinator, also called the "Popcorn Kernel" in some councils, is appointed by the committee chairman to supervise Fundraising and ensure that every youth member has the opportunity to participate in Popcorn sales or other council Fundraising events.

• Make recommendations on fundraising activities.
• Work with the leaders to provide Fundraising training for youth and families.
• Help the unit committee and leaders with Popcorn and other Fundraising events.
• Provide sufficient Fundraising opportunities so that boys can pay for their Basic Expenses and have money in their Individual Accounts.
• Work with the Treasurer in conducting council-approved unit money-earning projects.
• All Fundraising activities and the profit allocation to the unit will be in compliance with BSA Policy.